International Supplier Due Diligence
Machinery Supplier Qualification Checklist for Importers
Supplier qualification should verify whether a company can repeatedly deliver the agreed configuration and support it after shipment. A polished quotation is not evidence of engineering control, traceability, inspection capability or spare-parts continuity.
Key decision factors
| Identity and scope | Verify legal company details, operating address, product responsibility and export role. |
|---|---|
| Technical control | Review model definition, component traceability, drawings, options and change approval. |
| Quality evidence | Agree inspection points, functional tests, nonconformity handling and records. |
| Documentation | Confirm manuals, packing lists, data sheets and destination-specific documents. |
| Lifecycle support | Assess parts identification, response process, warranty workflow and technical communication. |
Recommended workflow
- Issue one written requirement sheet to every candidate.
- Compare technical deviations separately from price.
- Request configuration and inspection evidence for a representative model.
- Check who controls production, quality and after-sales decisions.
- Define approval and change-control responsibilities in the order.
- Reassess performance using delivery, defect and support records.
Frequently asked questions
Is a business license enough to qualify a supplier?
No. It confirms identity but not product capability or delivery control.
Should the lowest quotation be shortlisted?
Only after confirming that scope, components, tests, documents and support are equivalent.
What is configuration control?
It is the process that keeps the delivered components and options aligned with the approved technical offer.
Continue with MERI quality-control process or send MERI your application and destination details.